Kingston Communications – useful information and settings

Karoo Business Support: 08451 200063

Karoo Home Support: 01482 606101

Telephone Numbers:

Karoo Broadband: 150
Karoo AnyTime: 08440 464000
Karoo HomeTime: 08440 464100
Karoo FreeTime: 08440 464200
Karoo Pay As You Go: 08440 969696
Karoo Standard: 0845 3210000
Karoo Outside Hull: 0845 1281514

DNS Servers:

primary 212.50.160.100
secondary 213.249.160.100
(secondary usually more reliable!)
Alternate servers which don’t redirect you to a KC page when you make a typo:
212.50.160.38
213.249.130.101

Your username/login name:

This will be: username@karoo 
or just: username
Your password:

 This is also the password for your main email account.

Main Email account name:

username@username.karoo.co.uk

Mail Servers:

pop.karoo.co.uk 
smtp.karoo.co.uk

Proxy Server:

proxy.karoo.co.uk, Port=8080

Broadband Settings:

VPI=1
VCI=50
Encapsulation=RFC2364 PPPoATM
Modulation=G.dmt
Multiplexing=LLC or VC
Authentication=CHAP

FTP webspace settings:

Hostname: homepages.karoo.net
Username: Your Karoo internet username (without @karoo)
Password: Your Karoo internet password

Common router login details:

It is common practice for a signature block to consist of one or more lines containing some brief information on the author of the message and a disclaimer.  The UK’s ECommerce Regulations require all limited companies to disclose their company name, registration number, place of registration, website etc. in e-mail signatures.  It is suggested good practice that charities do the same.

Below are some sample signatures/disclaimers.

Adapt one of the examples below and copy and paste it into your own signature.

Name

Title

Organisation

Registered Office:

Address and postcode

Telephone:

Fax:

www.website.org.uk

The Organisation is registered in England and Wales as a Private Company Limited by Guarantee No. 1234567 and a Registered Charity No. 7654321

The contents of this message do not necessarily represent the opinions, views, policy or procedures of the Organisation. This message is private and confidential. If you have received this message in error, please notify us and remove it from your system. Please note that the Organisation does not warrant that any attachments are free from viruses or other defects and accepts no liability for any losses resulting from infected email transmissions

Email signatures are used to display your name and contact information. The signature is automatically inserted, usually at the end of the email. Using an email signature saves you time every time you send an email to someone.

If you use Microsoft Outlook, the links below will show you how to set them up:

for Outlook 2003

for Outlook 2007

for Outlook 2010

for Outlook 2013

and for Thunderbird

If however,you use webmail you can add a signature by following the instructions below:

Creating an email signature in Horde

Create a signature in Horde Webmail by following the steps below:

1. On the icon bar at the very top of any mail page in the Horde WebMail application, click on the options icon.
2. In the Your Information column, click Personal Information.
3. On the Personal Information page, click Edit Your Identities.
4. Select the Default identity from the Your Identities pop-up menu, type your signature text, and click the Create button.
5. Confirmation that the change you have made to your default identity will appear at the top of your window stating “adding a signature file.”

Creating an email signature in Roundcube

Create a signature in RoundCube by following these steps:

1. Click on “Settings” at the top right side of the page.
2. On the Settings page, click on the “Identities” Tab.
3. Double click on the email address that you want to create a signature for.
4. Add your signature.

Creating an email signature in SquirrelMail

Create a signature in SquirrelMail, in the Personal Information section, by following the steps below:

1. First, log into your SquirrelMail.
2. Click on Options at the top of the screen.
3. Click on “Personal Information.”
4. On the next screen you will be able to insert your signature.

Some sample signatures/disclaimers

Using Webmail you can access your email  via a web browser (e.g. Chrome,  Firefox or Internet Explorer). The main advantage to using Webmail, rather than using an email application (e.g. Outlook), is that you can easily access your emails from any computer anywhere in the world (having an Internet connection).

Type in the details for your FULL Email Address and your password in the respective boxes.

This will bring you to your personal e-mail page (note this can be used to read mail from any internet connection world wide).

“SquirrelMail”  is the simplest and fastest way to send and read e-mails.”Horde” has more features.  You may also have the option to choose “Roundcube”.   Note the options at the bottom to set an “autoresponder” (“out of office” message) and to change your password.

In SquirrelMail you can now expand you different emails from the list below.

To open an email click on the relevant blue subject data.

As you can see you have the option to reply, forward etc on top right of the page options (blue on grey).

If you have Outlook set up on a static computer or laptop then you may want to send yourself a copy of anything you send from Webmail so that you have a permanent copy on your main PC.

When you have finished make sure that you sign out, if necessary clear the cache on the browser you are using (for security purposes) and then close all browsers.

GDPR Update 2018

If you are in Europe you will need not just your website but all the data you hold to be GDPR compliant.  This is a big job for any organisation as it changes the way you handle data and how you gain people’s consent to your use of that data and it also significantly enhances the rights of the person who’s data you hold.

There are a huge raft of documents and companies making money out of doing this for you.  Start with getting to understand the requirements.

For the UK:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/ (the most important thing for you to look at)

https://www.ncsc.gov.uk/smallbusiness (very useful to help explain security issues)

http://www.cfg.org.uk/resources/Publications/cfg-publications.aspx#GDPRguide (a guide for charities)

Generic, but give you a good quick start:

The 12 Best Privacy Policy Generators Online

Note: a Privacy Policy needs to also have a Cookie Policy (if you have a website), and everything has to be written in as understandable English as possible.

A really straightforward but effective tool for sorting out your cookies is provided by attacat.  You download a tool that clears your cookies in chrome.  Then you browse the desired website clicking on all the pages and when completed, you end up with a list of all the cookies on your website and you can automatically generate a cookie policy based on this.

Depricated

This is a website which automatically generates a privacy policy based on a number of questions.  It does not take cookie law into account, but if you want a framework to start a policy with, it gives you a 2-3 page document which sounds good.

Create Free Privacy Policy.