By | Resources

Using Webmail you can access your email  via a web browser (e.g. Chrome,  Firefox or Internet Explorer). The main advantage to using Webmail, rather than using an email application (e.g. Outlook), is that you can easily access your emails from any computer anywhere in the world (having an Internet connection).

Log onto the following web page

webmail 1

Type in the details for your FULL Email Address and your password in the respective boxes.

This will bring you to your personal e-mail page (note this can be used to read mail from any internet connection world wide).


webmail 2

“SquirrelMail”  is the simplest and fastest way to send and read e-mails.”Horde” has more features.  You may also have the option to choose “Roundcube”.   Note the options at the bottom to set an “autoresponder” (“out of office” message) and to change your password.

In SquirrelMail you can now expand you different emails from the list below.

webmail 3

To open an email click on the relevant blue subject data.

As you can see you have the option to reply, forward etc on top right of the page options (blue on grey).

webmail 4


If you have Outlook set up on a static computer or laptop then you may want to send yourself a copy of anything you send from Webmail so that you have a permanent copy on your main PC.

When you have finished make sure that you sign out, if necessary clear the cache on the browser you are using (for security purposes) and then close all browsers.

Privacy Policy

By | Resources

GDPR Update 2018

If you are in Europe you will need not just your website but all the data you hold to be GDPR compliant.  This is a big job for any organisation as it changes the way you handle data and how you gain people’s consent to your use of that data and it also significantly enhances the rights of the person who’s data you hold.

There are a huge raft of documents and companies making money out of doing this for you.  Start with getting to understand the requirements.

For the UK: (the most important thing for you to look at) (very useful to help explain security issues) (a guide for charities)

Generic, but give you a good quick start:

The 12 Best Privacy Policy Generators Online

Note: a Privacy Policy needs to also have a Cookie Policy (if you have a website), and everything has to be written in as understandable English as possible.

A really straightforward but effective tool for sorting out your cookies is provided by attacat.  You download a tool that clears your cookies in chrome.  Then you browse the desired website clicking on all the pages and when completed, you end up with a list of all the cookies on your website and you can automatically generate a cookie policy based on this.


This is a website which automatically generates a privacy policy based on a number of questions.  It does not take cookie law into account, but if you want a framework to start a policy with, it gives you a 2-3 page document which sounds good.

Create Free Privacy Policy.