It is common practice for a signature block to consist of one or more lines containing some brief information on the author of the message and a disclaimer. The UK’s ECommerce Regulations require all limited companies to disclose their company name, registration number, place of registration, website etc. in e-mail signatures. It is suggested good practice that charities do the same.
Below are some sample signatures/disclaimers.
Adapt one of the examples below and copy and paste it into your own signature.
Address and postcode
The Organisation is registered in England and Wales as a Private Company Limited by Guarantee No. 1234567 and a Registered Charity No. 7654321
The contents of this message do not necessarily represent the opinions, views, policy or procedures of the Organisation. This message is private and confidential. If you have received this message in error, please notify us and remove it from your system. Please note that the Organisation does not warrant that any attachments are free from viruses or other defects and accepts no liability for any losses resulting from infected email transmissions
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager.
This footnote also confirms that this email message has been swept for the presence of computer viruses.
Organisation Ltd. Registered in England No.1234567 Registered Charity No. 7654321. Registered Address xxxxxxx Tel xxxxxxxxxx
This email and any attachment is intended for the addressee only. If you have received it in error please delete it from your system. Do not use or disclose the information in any way and please contact Organisation immediately. The contents of this email may contain personal views that are not necessarily those of the Organisation unless specifically stated.
P Please consider the environment and don’t print this e-mail unless you must.
This email is confidential and intended solely for the individual to whom it is addressed. The views are that of the author and may not necessarily constitute or imply its endorsement or recommendation by Organisation Ltd. If you are not the intended recipient be advised that you have read this email in error and any use of it is prohibited kindly return it to the above email address.
Organisation Limited is a company registered in England and Wales with company number 1234567.
Registered Office: xxx xxxx xxxx. This e-mail and any files transmitted with it are confidential and intended solely for the use of the addressee.
They may contain legally privileged information and must not be disclosed to anyone else.
If you receive this e-mail in error please notify the sender immediately and delete all copies from your system.
The views expressed in this message are personal to the sender and unless specifically stated this e-mail does not constitute any part of an offer or contract.
Computer viruses can be transmitted by e-mail. No liability is accepted for any damage caused by any virus transmitted by this e-mail.
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of [Organisation].
If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone.
Please contact the sender if you believe you have received this email in error.